TheraSoar vs. Owl Practice
Choosing the Best Therapy Practice Management Software
Choosing the right practice management platform comes down to what supports your clinical work, not what adds more complexity.

While Owl Practice is a familiar option with a wide range of tools, many therapists find it overly complicated, especially when trying to streamline communication, billing, and daily workflows.

TheraSoar, built with therapist feedback, offers a focused, intuitive experience that evolves based on real user input.

Here’s a side-by-side look at how the two platforms compare.

Feature

Owl Practice

TheraSoar

User Interface
Feature-rich but often described as complex or overwhelming
Clean, modern, therapist-friendly interface built for ease of use
Client Portal
Includes portal, but navigation can be segmented and harder to follow
All-in-one view of client history, sessions, notes, and documents
Messaging
Messaging available, but may require more steps or feel less integrated
Built-in secure messaging for therapist-client communication
Documentation
Manual templates with limited automation
AI-assisted note generation, smart prompts, and customization
Customization
Offers customization, though templates can feel rigid or require support
Easy-to-edit forms and branding without external help
HIPAA Compliance
HIPAA-compliant
In progress; platform built with privacy-first infrastructure
Customer Support
Email-based support; some users report slower response times
Therapist-focused, responsive, and open to feedback
Good
Better
Best
Client Experience and Interface
Scheduling That Fits Your Workflow
Smart Documentation with AI Support
Billing and Payments
Customization and Flexibility
Support and Responsiveness
Client Experience and Interface
TheraSoar is designed for clarity and ease of use. From the client portal to scheduling, everything is accessible with minimal clicks and no clutter. The platform’s layout reduces cognitive load, making it easier to stay present with clients instead of navigating tech hurdles.

Owl Practice, while full-featured, has received feedback for being overly complex, particularly during onboarding. Some users report needing extra time to learn the system or navigate its more rigid interface structure.

Scheduling That Fits Your Workflow
TheraSoar offers a clean, responsive calendar that includes monthly, weekly, and daily views. Whether you're managing solo or group appointments, it adapts to your routine.

Owl Practice includes a full-featured scheduler, but some therapists note that it lacks visual clarity and that adjustments to recurring appointments can be clunky.

Smart Documentation with AI Support
TheraSoar empowers therapists with AI-assisted documentation. Features like suggested note templates, auto-fill prompts, and summarization help reduce time spent on paperwork while preserving clinical accuracy.

Owl Practice provides documentation tools, but they are more manual. The absence of AI support can lead to longer note-taking sessions and more repetitive data entry.

Billing and Payments
TheraSoar keeps billing simple. You get real-time tracking, clear invoicing, and no hidden charges. It’s easy to view what’s paid, pending, or overdue without diving through complex settings.

Owl Practice offers robust billing features, but international payment options are more limited compared to other platforms.

Customization and Flexibility
With TheraSoar, therapists can fully customize intake forms, branding, and client-facing elements. These features help tailor the platform to your unique practice style and client needs.

Owl Practice offers customization as well, but feedback suggests it may involve more rigid templates or require support intervention for deeper edits.

Support and Responsiveness
TheraSoar's customer support is responsive, therapist-informed, and feedback-driven. You’re not just getting answers, you’re helping shape the product.

Owl Practice provides email-based support, which is professional but occasionally reported as slower to respond or less flexible for urgent issues.

TheraSoar’s development is guided by actual user input. Therapists suggest features, test improvements, and influence direction. Updates are frequent, clear, and focused on real needs.

Advantages of TheraSoar
TheraSoar is built to grow with your practice. Whether you're a solo provider or managing a team of multidisciplinary professionals, it gives you the tools to deliver better care, automate routine tasks, and scale operations. Its strengths include:
Broad specialty support for physical therapy, nutrition, mental health, and more
Built-in AI tools and customization features that save time and improve accuracy
Always-on customer support and training so you're never left waiting for help
Faster, more efficient client communication through integrated messaging
Responsive customer support that listens and improves with your feedback
A platform that’s continuously updated to meet future practice demands

Why Therapists Choose TheraSoar

TheraSoar is built specifically to support therapists and counselors by simplifying the everyday challenges of running a practice. Unlike other platforms, TheraSoar puts your needs first with features like easy scheduling, seamless billing and payments, AI-powered documentation to save you time, and a personalized dashboard that keeps everything organized at a glance. Its calendar management helps you avoid double bookings and stay on top of your appointments effortlessly.

Switch to TheraSoar

TheraSoar’s commitment to simplicity, efficiency, and therapist-centric design means less time wrestling with tech and more time providing quality care. Whether you’re just starting out or scaling your practice, TheraSoar offers the tools and support to help you thrive.

Make the switch today and see how TheraSoar can transform your practice management for the better.
Why Choose TheraSoar Over
Owl Practice
TheraSoar combines modern usability with practical tools built for real-world therapy settings. You’re not adjusting to the platform, it adapts to you.
AI-Powered Tools: Speed up documentation, reduce admin work, and get real-time support.
Paperless intakes and customizable intake forms
A secure client portal feature for communication and document sharing
Patient portals and client communication tools to boost engagement
Customizable note templates for progress notes and clinical documentation
Calendar sync with Google Calendar
Business scheduling for group practices and business hours customization
Client onboarding with a powerful form builder and consent builder
Support for mobile payments and avoiding payment errors

Looking to Switch?We've Got You.

Make the smart move. Stop choosing between basic and outdated. Choose TheraSoar—the platform designed for providers who want to do more, grow faster, and work smarter.

Running a private practice comes with a wide range of administrative tasks, from handling appointment scheduling to managing intake forms and creating detailed treatment plans. Choosing the right practice management software can help behavioral health professionals, social workers, and mental health providers focus more on patient care and less on paperwork.
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