TheraSoar vs. TherapyNotes
Which Practice Management Platform Is Right for Your Practice?
TheraSoar and TherapyNotes offer cloud-based solutions, designed for different user experiences and clinical needs. In this comparison, we’ll explore how these platforms handle core features like intake forms, client portals, billing, and customer support, helping you decide which solution best fits your practice today and into the future.

Feature

TherapyNotes

TheraSoar

Calendar Management
Offers color-coded services, real-time filters, repeating availability, and one-way Google/iCal sync.
Flexible scheduling with day/week/month views, real-time availability, customizable hours, color-coded sessions, integrated billing, AI-generated feedback
Client Portal
Includes brandable colour schemes, custom text, secure messaging, document e-signing, and online payments
Secure, branded portal allowing appointment scheduling, payments, and messaging
Documentation
Includes editable templates and optional AI helpers (TherapyFuel) for drafting intake summaries and progress-note SOAP fields.
Fully customizable templates with AI-powered documentation assistant
Customer Support
Unlimited 24/7 phone and email support plus screen-share assistance.
24/7 live chat, email support, and hands-on onboarding
Appointment Reminders
Free automated email. SMS/voicereminders are available to every subscription.
Email and SMS reminders at no additional cost
Pricing
Tiered pricing with additional costs for certain features and add-ons
Flexible pricing based on practice size; includes advanced features without costly add-ons
Practice Types Supported
Primarily behavioral health (therapists, counselors)
Mental health, physical therapy, speech therapy, chiropractic, dietetics, wellness coaching
Good
Better
Best
Customization & Templates
User Interface & Usability
Client Portal
Documentation Assistance
Calendar & Scheduling
Customer Support
Customization & Templates
TheraSoar offers highly customizable intake forms, consent forms, and documentation templates that can be tailored to individual practice workflows. Additionally, its AI-powered documentation assistant helps automate note creation and progress updates, saving clinicians valuable time and improving note accuracy.

TherapyNotes includes editable templates and optional AI helpers (TherapyFuel) for drafting intake summaries and progress-note SOAP fields.

User Interface & Usability
TheraSoar emphasizes a user-friendly interface designed for both clinicians and administrative staff. Its intuitive navigation, clear workflows, and helpful onboarding support reduce the learning curve, enabling teams to adopt the system smoothly and focus on client care.

User reviews consistently cite TherapyNotes as intuitive; onboarding is rated faster than peer products.

Client Portal
TheraSoar provides a secure, fully branded client portal where clients can easily schedule appointments, sign documents electronically, make payments, and message providers. The higher level of customization helps practices maintain a professional and consistent brand presence.

TherapyNotes lets practices brand colours/logo, customise welcome copy, embed on their website, accept payments, and control which clinicians are visible.

Documentation Assistance
TheraSoar includes an AI-powered documentation assistant that helps clinicians draft notes and progress reports efficiently, reducing the administrative burden and improving documentation quality.

TherapyNotes’ AI documentation tools (TherapyFuel™, Client-History summariser)  has been launched or drafting intake summaries and progress-note SOAP fields.

Calendar & Scheduling
TheraSoar offers a flexible, color-coded calendar with day/week/month views, real-time availability, customizable therapist hours, and integrated billing and invoicing. The calendar also supports AI-generated feedback, helping clinicians optimize their schedules and workflows.

TherapyNotes provides standard scheduling features with appointment reminders.

Customer Support
TheraSoar provides 24/7 live chat, email support, and hands-on onboarding assistance, ensuring users get timely help whenever they need it.

TherapyNotes provides unlimited 24/7 phone and email support plus screen-share assistance.

Advantages of TheraSoar
TheraSoar is built to grow with your practice. Whether you're a solo provider or managing a team of multidisciplinary professionals, it gives you the tools to deliver better care, automate routine tasks, and scale operations. Its strengths include:
Broad specialty support for physical therapy, nutrition, mental health, and more
Built-in AI tools and customization features that save time and improve accuracy
Always-on customer support and training so you're never left waiting for help
Faster, more efficient client communication through integrated messaging
Responsive customer support that listens and improves with your feedback
A platform that’s continuously updated to meet future practice demands

More Affordable, Same Powerful Features

TheraSoar offers the same essential features at a much lower cost. While TherapyNotes’ Solo Plan starts at $59/month, TheraSoar’s Pro Plan is just $25/month. You get what you need without the high price tag.

Switch to TheraSoar

TheraSoar’s commitment to simplicity, efficiency, and therapist-centric design means less time wrestling with tech and more time providing quality care. Whether you’re just starting out or scaling your practice, TheraSoar offers the tools and support to help you thrive.

Make the switch today and see how TheraSoar can transform your practice management for the better.
Why Choose TheraSoar Over
TherapyNotes
Whether you're solo or running a team, TheraSoar grows with you, without forcing you into higher-priced tiers. Many users experience excellent customer support and reliable customer service
AI-Powered Tools: Speed up documentation, reduce admin work, and get real-time support.
Paperless intakes and customizable intake forms
A secure client portal feature for communication and document sharing
Patient portals and client communication tools to boost engagement
Customizable note templates for progress notes and clinical documentation
Calendar sync with Google Calendar
Business scheduling for group practices and business hours customization
Client onboarding with a powerful form builder and consent builder
Support for mobile payments and avoiding payment errors
Frequently Asked Questions
Looking for the right practice management solution? This FAQ answers common questions about how TheraSoar compares to other platforms like TherapyNotes
Which platform is more beginner-friendly for solo therapists?

TheraSoar is a more beginner-friendly option for solo therapists. It features a streamlined, therapist-focused interface designed for fast onboarding. It simplifies charting and scheduling for solo practitioners.

TherapyNotes includes more advanced tools, which require some learning upfront but are supported by extensive tutorials and walkthroughs.

What makes TheraSoar stand out from other therapy EHRs?

TheraSoar combines broad specialty support, mobile accessibility, flexible pricing, 24/7 customer support, and AI-enhanced tools into one modern platform. It is built to scale with your practice, whether you're working solo or managing a full clinical team.

Make the switch to a platform that truly works with you. Try TheraSoar and feel the difference in clarity, customization, and clinical confidence.

Which system handles appointment scheduling better?

Both platforms offer strong scheduling tools, but TheraSoar adds automation that saves time. TheraSoar includes calendar sync, smart availability logic, and automatic reminders. TherapyNotes features robust scheduling with drag-and-drop controls, color coding, and recurring events.

Which platform is better for growing group practices?

TheraSoar’s per-user pricing and AI-enhanced tools make it better for growing group practices.

TherapyNotes includes advanced group scheduling, clinical note supervision, and insurance billing, making it a strong choice for practices focused on compliance and detailed billing processes.

How does TheraSoar support treatment plans compared to other platforms?

TheraSoar offers flexible, easy-to-use treatment planning tools with customizable templates suited for various therapy styles and client goals.

Unlike systems that limit customization, TheraSoar allows practitioners to adapt treatment plans to evolving client needs.

Looking to Switch?We've Got You.

Make the smart move. Stop choosing between basic and outdated. Choose TheraSoar—the platform designed for providers who want to do more, grow faster, and work smarter.

Running a private practice comes with a wide range of administrative tasks, from handling appointment scheduling to managing intake forms and creating detailed treatment plans. Choosing the right practice management software can help behavioral health professionals, social workers, and mental health providers focus more on patient care and less on paperwork.
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