TheraSoar vs. TherapyAppointment
Finding the Platform That Works for You
Choosing the right practice management software means finding a platform that works with you,not against you.
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TheraSoar is built hand-in-hand with real therapists, focusing on simplicity, flexibility, and AI-powered features that save time without adding stress. While TherapyAppointment has long served clinicians, many users have noted growing frustrations with the platform’s usability and limitations.

Here’s how TheraSoar offers a fresh, therapist-first approach.

Feature

TherapyAppointment

TheraSoar

Client Portal
Portal with online booking, forms and unlimited HIPAA-compliant messaging
Central hub for client notes, sessions, treatment plans, and messages
Messaging
Unlimited messaging at no extra cost, including attachments up to 10 MB
Integrated messaging between therapist and client
AI-Powered Documentation
Standard templates without AI functionality
Advanced AI helps quickly generate accurate session notes
Intake Forms
Supports fully-custom online and PDF forms with e-signature
Easily editable forms that match your branding and workflow
Audio Dictation
Not Available. Users can employ OS or browser dictation tools
Record notes using speech, ideal for on-the-go or reflective processing
Accessibility
Data accessible but segmented; some report interface fatigue navigating between tabs
A single login gives you access to all client info, schedules, and communications
Feedback Integration
Posts quarterly release notes and webinars
Therapist suggestions actively shape platform improvements
Good
Better
Best
All-in-One Client Portal
Built-In Messaging
AI-Powered Documentation
Customizable Intake Forms
Support That Listens
Therapist-Driven Updates
All-in-One Client Portal
TheraSoar offers a true central hub—client records, past and upcoming sessions, treatment plans, and messaging, all in one place. It removes the need for jumping across tabs, making workflows smoother and faster.

TherapyAppointment offers a secure portal with online booking, forms and unlimited HIPAA-compliant messaging. A few reviewers say the patient portal navigation could be more intuitive.

Built-In Messaging
With TheraSoar, you can communicate directly with clients from within the platform, creating a clear record and encouraging consistent contact. While HIPAA compliance is in progress, privacy remains a top priority.

TherapyAppointment offers messaging as well. TherapyAppointment provides unlimited secure messaging at no extra cost, including attachments up to 10 MB

AI-Powered Documentation
TheraSoar saves time through intelligent note suggestions and summary prompts based on session content. It’s designed to reduce burnout. TherapyAppointment, while offering functional documentation templates, doesn’t incorporate AI tools, leading to more manual work.

TheraSoar supports hands-free note-taking. This is a game-changer for busy therapists who want to quickly record post-session thoughts. TherapyAppointment doesn’t currently offer this functionality. However, users can employ OS or browser dictation tools.

Customizable Intake Forms
TheraSoar’s intake forms transform your client intake process into a seamless digital experience. No more paper clutter or manual data entry. Our AI-powered form builder lets you create professional, customizable client intake forms tailored to your practice.

TherapyAppointment’s form builder supports fully-custom online and PDF forms with e-signature.

Support That Listens
TheraSoar’s support is not just fast. It’s shaped around the therapist’s voice. Whether it's technical help or feature requests, your input leads to improvements.

TherapyAppointment is rated 4 + / 5 for support on Capterra and Trustpilot; typical email response reported under 24 h.

Therapist-Driven Updates
TheraSoar doesn’t release generic features. It listens to real therapist feedback and adjusts in response

TherapyAppointment posts quarterly release notes and webinars; users on GetApp praise how quickly feature requests are addressed.

Advantages of TheraSoar
TheraSoar is built to grow with your practice. Whether you're a solo provider or managing a team of multidisciplinary professionals, it gives you the tools to deliver better care, automate routine tasks, and scale operations. Its strengths include:
Broad specialty support for physical therapy, nutrition, mental health, and more
Built-in AI tools and customization features that save time and improve accuracy
Always-on customer support and training so you're never left waiting for help
Client onboarding with a powerful form builder and consent builder
Support for mobile payments and avoiding payment errors
Responsive customer support that listens and improves with your feedback

Why TheraSoar is the Smarter Choice for Therapists

TheraSoar is purpose-built for therapists, offering an all-in-one platform that combines intuitive practice management with AI-assisted documentation, secure messaging, and resource-sharing tools—designed specifically to support clinical workflows.

Clinicians comparing the two find TheraSoar’s therapist-first approach, simplified pricing, and tailored features more aligned with their day-to-day needs.

Switch to TheraSoar

TheraSoar’s commitment to simplicity, efficiency, and therapist-centric design means less time wrestling with tech and more time providing quality care. Whether you’re just starting out or scaling your practice, TheraSoar offers the tools and support to help you thrive.

Make the switch today and see how TheraSoar can transform your practice management for the better.
Why Choose TheraSoar Over
TherapyAppointment
Therapists are choosing TheraSoar because it's more than just another platform, it's the future of therapist-centered practice management. Built with direct input from therapists, TheraSoar offers smart tools for documentation, billing, and scheduling, all in one easy-to-use portal. It adapts to your needs, reduces screen fatigue, and provides transparent, thoughtful support.
AI-Powered Tools: Speed up documentation, reduce admin work, and get real-time support.
Paperless intakes and customizable intake forms
A secure client portal feature for communication and document sharing
Customizable note templates for progress notes and clinical documentation
Calendar sync with Google Calendar
Business scheduling for group practices and business hours customization
A platform that’s continuously updated to meet future practice demands
Frequently Asked Questions
Looking for the right practice management solution? This FAQ answers common questions about how TheraSoar compares to other platforms like TherapyAppointment.
Does either platform support supervision and multi-user access control?

Yes. Both platforms support multi-user permissions for practices with admins, clinicians, and billers. TherapyAppointment goes further by including a dedicated Supervision workflow with note sign-off queues, making it ideal for settings with interns or clinicians under supervision. TheraSoar supports permission-based roles, but does not yet include a structured sign-off process.

What types of reporting and analytics do the platforms offer?

Both platforms provide customizable dashboards and exportable reports covering financial metrics, session tracking, and clinical documentation.
TherapyAppointment’s reports are more detailed for insurance workflows and claims, while TheraSoar provides clean summaries and client-level insights for private-pay practices.

Make the switch to a platform that truly works with you. Try TheraSoar and feel the difference in clarity, customization, and clinical confidence.

Are both platforms cloud-based and mobile-friendly?

Yes. TheraSoar and TherapyAppointment are 100% web-based, accessible via modern desktop and mobile browsers. No downloads or installations required.
TheraSoar’s interface is fully responsive, offering a smooth experience across devices. TherapyAppointment is mobile-friendly as well, though some users have noted minor quirks on smaller screens.

Do they include built-in telehealth capabilities?

TherapyAppointment offers HIPAA-compliant video sessions via WebRTC, with an optional Zoom integration for clinicians who prefer using Zoom.
TheraSoar does not include built-in video conferencing, but offers secure client messaging for asynchronous communication between sessions.

Which platform is more cost-effective: TheraSoar or TherapyAppointment?

TheraSoar is generally the more cost-effective option, especially for solo and growing practices. Its Growth Plan starts at just $8/user/month (billed annually) and includes essential features like scheduling, client messaging, AI-assisted notes, and custom templates.

TherapyAppointment's Solo plans start at $10/month and go up to $59/month for unlimited sessions. Optional add-ons include telehealth, Zoom integration, e-prescribing, and per-claim e-filing fees. The platform includes a full billing and insurance toolkit.

If your practice is private-pay or out-of-network, or you’re looking to keep costs low without sacrificing core functionality, TheraSoar offers greater value for the price.

Looking to Switch?We've Got You.

Make the smart move. Stop choosing between basic and outdated. Choose TheraSoar—the platform designed for providers who want to do more, grow faster, and work smarter.

Running a private practice comes with a wide range of administrative tasks, from handling appointment scheduling to managing intake forms and creating detailed treatment plans. Choosing the right practice management software can help behavioral health professionals, social workers, and mental health providers focus more on patient care and less on paperwork.
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